The HOA Annual Meeting will be held on Monday February 3, 2025 starting at 7:00pm at the Vienna Community Center Auditorium (120 Cherry St. SE Vienna VA 22180). Board elections will occur, and important information will be relayed at this meeting. Please make every effort to attend.

There will be a vote for the 2025 HOA Board of Directors at the February 3rd Annual Meeting. There are several current board members with terms ending. Rather than use a nomination committee, we are going with the tradition of letting homeowners tell us they would like to be placed on the ballot ahead of time, you may also let us know at the meeting that you would like to be added to the ballot. Please email wolftrapmeadowshoa@gmail.com with your request to be added to the ballot. Please note, board members with terms ending can put their name on the ballot to be considered for re-election.

As a reminder, the vote is only to fill seats on the Board. Once elected, the Board will meet amongst themselves to assign roles of President, Vice President, Treasurer, Secretary, and Members-At-Large, as well as establish the Architecture Review Board and appoint members to it. Learn more about our HOA Board.

You may submit the name of a proxy should you not be able to attend the annual meeting, but still want to participate in any voting at the annual meeting. Each property gets one vote. Homeowners who wish to designate another eligible voter as their proxy must submit such notification in writing to the Board prior to the annual meeting. Proxies must attend in person. Please fill out the Proxy Form and send it to the Board via email at wolftrapmeadowshoa@gmail.com or to our mailing address. The last day we check the mailbox is February 1, 2025. 

Download the Proxy Form on the HOA website.