2026 Annual Meeting, 2026 Dues Collection, 2026 Directory, and More
The neighborhood newsletter with information on several topics is now available on this website, Facebook, and will be placed in all your mailboxes by December 15. We are providing three ways to read it to not miss any information! Some of the big items are highlighted below:
FIX HOA EMAIL ISSUES
If you are still having issues receiving emails from the HOA account, please try adding " "wolftrapmeadowshoa.gmail.com@bounces.cloud.em.secureserver.net" as a contact in your email. This is the version of our HOA email that GoDaddy uses to email our messages out to you. As always, anything we email out is also posted on this page and under other appropriate pages on this website.
NEW Resolution: Policy and Procedures for the Receipt and Resolution of Complaints Alleging a Violation of Applicable Law or Regulations
The HOA Board of Directors has adopted a new resolution for our governing documents (Resolution 2025-001) which governs how people can formally file complaints against the association for violations of state statutes such as not having public meetings or providing access to books and records. The resolution satisfies the new VA Code Section §54.1-2354.4 requiring Virginia HOAs have a process for receiving such complaints in place. Resolution 2025-001 was drafted by our attorney and adopted by the HOA Board of Directors unanimously on October 14, 2025. Please consider this resolution now in effect. Please print a copy for your records. We will be adding it to the governing documents packet for sales moving forward. More on governing documents.
Fill out an Email Consent Form
During COVID, it became common practice to use email to communicate with homeowners in a safe and effective manner (and homeowners to communicate with the Board, like sending ARB and complaint forms via email to us). We would like to continue this approach as it saves money, provides better tracking, and makes communication faster both ways. Please complete the Email Consent Form and send it back to us to continue to engage in electronic communications with the HOA Board.
Reminder on Curb Appeal
The Board would like to remind all homeowners of their responsibility per our covenants to maintain their properties: all lots and yards shall be maintained in a neat and attractive manner so as not to detract from the appearance of the development. We ask all homeowners to take the time to look at your properties, in particular front yards and any part of your property visible from the street, to address anything that takes away from the beauty and value of our neighborhood. The HOA Board will be reaching out to homeowners that have issues that need to be addressed. In particular, we will be reviewing tree stumps visible from the street and dead trees on properties and reaching out to homeowners to do proper removal. We will aid in negotiating a group discount with our HOA landscape company to assist those that need to remove stumps and/or dead trees. Thank you in advance for your cooperation.
Trash and Recycle Bin Placement
The Board is asking all homeowners to not store trash and recycling bins in front of a house or in front of a street-facing garage. Bins can be placed on the side of a house if they cannot be placed completely out of site.